Dear Grantees and applicants

Gloucestershire Community Foundation recognises that the Coronavirus (COVID-19) outbreak is a major event and that many small, local charities and community groups will be worried about its impact on their work and communities. We want in this note to reassure you that we will do everything we can to continue supporting the sector at this time.

Firstly, there’s lots of good advice out there, including from NCVO and Connected Voice, which we encourage you to look at. Also the government guidance you should consider is here:

Secondly, we are doing all we can to make sure the Community Foundation can carry on business as usual. Our operational set up means we can work from home if we need to. It might slow us down a bit, but we expect to stay open for grant applications.

So we can concentrate on grant-making, we’re cancelling or postponing events and meetings in the next couple of months.

Thirdly, we know many of you are supporting some of the most vulnerable people but will yourselves be under extra pressure and uncertainty. So, we’re going to be as flexible as we can be about grants you already have. We know you may have to adapt your activities and that’s fine

  • If activity has to be delayed: Please let us know in advance if activity is significantly delayed. We’ll be happy to extend the grant period and delay the date on which your end of grant report is due accordingly;
  • If activity has to be altered: Please let us know if you need to alter the activity which you were planning to deliver, finding alternative ways of achieving your intended outcomes.  If the changes involve a significant change to your budget, please do contact us before committing to the revised expenditure.
  • If activity can’t go ahead and grant money is unspent: please let us know as early as possible.  We’ll expect you to return to us any portion of the grant which will not now be spent; If grant money is spent but doesn’t achieve expected outcomes, we’ll be understanding of the extenuating circumstances. Again, please do keep us in the loop. We’ll expect you to make best endeavors to achieve the outcomes as planned, but in the circumstances we understand this may not be possible. We also understand that some costs are fixed, and will be incurred even if you cancel or rearrange activity. So long as you keep us informed, and use your end of grant report to explain why you weren’t able to deliver the planned activities or achieve the anticipated outcomes, we’ll be understanding of this.
  • If your end of grant monitoring report is due imminently – We recognise that during this difficult period we do not wish to add additional pressure. So we are delaying the return of all end of grant monitoring evaluation reporting for three months
  • We may need to make some other changes. If we do, we’d expect to focus our grant-making on existing grantees, especially those whose operations or activities are particularly affected. We’d aim to get funding out of the door to these organisations, but we might close to new applications for a short period. If that happens, we’ll try to give as much notice as we can.

Lastly and importantly, we also recognise that there may be further shocks to the system caused by covid-19 that may impact on your other income streams, or require a more urgent response from funders.  Where we have any news on emergency funding we will commit to publishing this on our web page and social media outlets, so you can see all available programmes.

Please do contact me if you would like to talk through any concerns

Kindest Regards Talitha

Talitha Nelson


Mobile: 0755 747 8855